Recently in The Organized Writer Category

Here's a fascinating series of photos of the writing offices of several well-known science fiction and fantasy authors. I'm always interested in other writers' offices. I can't believe how many books some writers have, and I like seeing that some offices are chaotic and others are spotless. My office is somewhere in between, I think. Wish this photographer would do a series on crime writers' offices. . .

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Yeah, I know I haven't a) blogged much or b) written about being an organized writer in a long while. I've been working on multiple writing projects (hopefully some interesting news to come soon.) But here's a very good article about creating a minimalist experience  on your computer (either Mac or PC) so you can focus and work.


I'll be back soon, hopefully with finished projects, news, and more.

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Judith Matzoff writes about having a perfect home office--one that's so perfect she can't work there. I don't have this problem. I vastly prefer my own office to writing in public, although I do like to write in a coffeeshop now and then just for a change of scene.


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After interviewing me on their blog, and after I'd mentioned how much I love Clairefontaine notebooks, the wonderful people at the Quo Vadis/Exaclair blog offered me a chance to test-drive any of their planners. I wasn't entirely happy with my current Filofax setup (not enough room to write) and I asked them if they'd send me a Journal 21 planner. Not only did they do that, they included a bunch of bonus items as well.

I'm not turning this blog into a product review site, but I liked all four products and wanted to share my impressions.

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You would think with all my research into money laundering for my books, tax season would be a snap for me. Wrong. It's the one time of the year I get all cozy with Excel and tottering piles of receipts. I usually get about five paper cuts in March.

Yes, it's that time of year again. I just handed off all my tax information for the year to my accountant. There is no way that I could do my own taxes but each year it chews up at least a day's worth of time to prepare all my records so the accountant (who is brilliant) can prepare the return.

None of the following can be construed as tax advice, but here's what I think every writer should do:
--keep file folders for your receipts, grouped by type of expense (shipping, supplies, equipment, travel). Don't just dump it all in a shoebox and hand it over to the CPA or the tax preparer (yes, I have heard of writers doing this). 
--prepare a spreadsheet of your expenses that you can share with the accountant. This gives you a good idea of what you spent your money on this year. I can track from year to year what I spent on various expenses. It also makes sure that I'm tracking down every expense. Don't forget to check your checkbook and credit card statements against your receipts to be sure you have a complete accounting of your expenses.
--set aside time to work on this and get it done in one fell swoop, as much as you can. It's hard, at least for me, to fully focus on writing when this is hanging over my head.
--one of the reasons I'm happy with the literary agency that represents me is that they give me very good detailed forms on income, expenses, commissions, etc. Other agents--not so much. They might give you all the info, but it's up to you to interpret it or tame it into something useful to share with your accountant. I'm lucky in this regard. 

Again, I'm not qualified to give tax advice (so don't ask me for any, please), but a bit of organization and preparation throughout the year can make the process much less painful.
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I'm posting this as an Organized Writer bit because it's really only to interest of aspiring writers. Apparently there was a recent discussion on multiple literary agent blogs where several aspiring writers felt that they shouldn't have to master the skill of summarizing their book's dramatic premise into a single paragraph. Usually the first time this skill has to be brought into play is in writing a query letter, which is the first step in acquiring a literary agent (who in turn represents your work to publishers). Query letters basically serve very succinct introductions to writers and their book, and this is what determines if the agent asks to see the partial manuscript or the complete book or passes on looking at the book. The query has to give an idea of what the book is about, intrigue the agent into reading it, and give a sense of the writer's professionalism. The reasoning of these writers was that they're good at writing novels, not "marketing copy", and so they should hire out the writing of their queries. This wrongly assumes that once the query is accepted, these writers never have to know how to summarize their books in ways that make people want to read them.

I shared with literary agent Nathan Bransford some of the times that I've had to offer brief summaries of my work to a variety of audiences beyond the query letter, which he has posted on his blog, resulting in a lively discussion. Writing queries and being able to talk about your work in a brief and engaging way is a basic skill required to be a professional writer--much like an actor needing to feel comfortable doing auditions or cold readings, or a salesperson learning when to close the deal, or a screenwriter learning to pitch a two-hour movie in ten minutes to a roomful of producers. All those skill sets are required for survival in their respective businesses. 

I'm sort of stunned this was even debated. We might be taking outsourcing a bit too far. Sure, writing queries can be hard, but it's seriously not brain surgery. And as a matter of professional pride: writers write. 

Nathan's blog offers excellent advice on crafting queries, check out his Essentials on the right side of his page.
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Here is an interview with me, with Leah Hoffman at Quo Vadis (sister company of the awesome Clairefontaine notebooks) on how I use notebooks and paper planners to get my novels written and keep my busy life on track. logo_quovadis.gifThe Quo Vadis blog is a great resource for thoughts on writing and time management; Leah and Karen Doherty do a great job on keeping the blog current and interesting.
Thanks Leah!


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If you still need a planner for 2009 and want a Moleskine, three of the formats are on sale at MoleskineUS. And with the money you save, you can buy one of my books. Or two. Or three.
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This experiment worked. I get more done with no Internet around. Shocking! So I'm doing most of my writing now on an nine-year old Apple PowerBook that has no Internet connection. (I started working an old iMac, but there were some issues in getting the data off it and onto my more modern machine, so I switched to the PowerBook.) Banishing the Internet from my studio has not created many problems--I was rather late (by my terms) in answering a couple of important emails. But that was certainly NOT the end of the world--and I realized, when did I decide I had to be at the beck and call of the world? I DONT (sorry for shouting). 

But I don't have to be. And neither do you.

I didn't miss having regular Internet access much after a few days. And I still checked in on email, just not as often (once in the morning before coming back to the studio, and then at night). I got research done at night, or with the help of my part-time assistant, who had more time available to help me.

It's funny: I have a TV in my studio, with cable access, and yet it's almost never on (except when my kids are in the studio because I need to watch them; oddly, I can still write with Spongebob on in the background). The TV's not a distraction to me. I am surrounded by tons of great books. They're not a distraction (and more often are an inspiration). I'm not sure why the internet specifically interferes with creative focus. But it does, so it's in the corner, where it belongs when I'm trying to get a book done.

There is really not much more to say on this front. Stop reading my blog right now and go write something or read a book or do have fun, you'll feel better.
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I'm on antibiotics, my laptop decided to freak out on me, so I haven't been the paragon of organization that I am sure you all think I am. Actually, while in the throes of illness, I came up with about a dozen new topics, all scribbled in my notebook. Next week will be a better week. Because I just got six cans of Community Coffee Dark Roast straight from Baton Rouge, people, so I AM SET. (For the price of three! I am doubly set.)

The Organized Writer series has picked up mention on several other blogs and I wanted to comment back on a couple of topics raised by the series by other bloggers. Josephine Damian wrote kindly about the series, and credited me for promoting Twyla Tharp's wonderful book The Creative Habit. I have to say, it's a really really terrific book and I've been reviewing it again, and will have some more to say about it in the near future--especially the dangers of being OVER-organized. And yes, there is such a thing, and it's incredibly dangerous to writers. I am glad to see the book getting mentioned on so many blogs, and must shout out to Merlin Mann's 43 Folders, who brought it to my attention.

Stacy King mentioned the time-blocking approach, and rightly mentions you should create time blocks for activities other than writing. I am all for that (and sorry if I wasn't clear that I was). I tend to block only the work time, and I assume that the unblocked time is my family's, but there is nothing wrong with being more specific if that works for you.

Finally, if you haven't read Malcolm Gladwell's excellent essay on The Social Life of Paper, well, here it is. You will never feel guilty about using notebooks, or paper planners, or sticky notes, again.
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About this Archive

This page is a archive of recent entries in the The Organized Writer category.

The Dark World is the previous category.

Trust Me is the next category.

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